Description

Job Summary:

The Research Coordinator will provide research coordination and project management for the Health System Science (HSS) department within the Kaiser Permanente Bernard J. Tyson School of Medicine under the guidance of the Director of HSS Research Operations. The KPSOM HSS department mission includes: 1) the pursuit of a broad scholarship agenda that will improve population health and health care through systems transformation and redesign; and 2) delivery of an innovative foundational curriculum in four domains: community and population health, health care and social systems, quality and safety, and research methods to inform evidence-based clinical practice. This position will support a randomized controlled trial that will test whether telephone-based care coordination through 211 LA increases referral to and receipt of Adverse Childhood Experiences (ACEs)-related services for children ages 0-11 years and improves parent and child wellbeing outcomes. The main functions of this position are to 1) provide study coordination and project management for several research awards - including coordination for all study activities, such as recruitment, data collection, and analysis, 2) coordinate proposal development for extramural funding, and 3) prepare IRB protocols and associated study documents to ensure regulatory requirements are met prior to new and incoming research studies.

Essential Responsibilities:

• Provide overall study coordination with internal and external team members.
• Plan, attend, and lead (as appropriate) project/proposal meetings, including coordination of internal team members and collaborating agencies and universities, on-site and in the field.
• Prepare or review and disseminate meeting minutes.
• Develop and maintain relationships with community partners and collaborating institutions.
• Lead communication with select stakeholders.
• Assist with preparations for presentations.
• Develop timelines and project plans.
• Ensure timelines and deliverables are met.
• Coordinate or complete research purchases.
• Provide task supervision and guidance for Research Associates.
• Coordinate and/or facilitate data analyses for primary and secondary data, in collaboration with study investigator and supervisor
• Coordinate proposal development, including: proposal and project timeline development; scheduling and planning meetings for collaborators; contributing to the development of drafts of research protocols, recruitment and consent documents, and data collection tools; developing staffing plans; and assisting with the development and writing of budget justifications for KPSOM as well as all sub-sites
• Research duties:
• Lead the creation of project materials by drafting and revising documents (reports, training materials, study consent documents, data collection documents, etc.)
• Conduct, coordinate, and manage data collection, including focus groups, interviews, and surveys - administered electronically, via telephone, and in person
• Facilitate recruitment and consent with potential research participants
• Enter data or coordinate and supervise data entry
• Review or edit data to ensure data quality
• Identify and address problems with data in collaboration with supervisor or Principal Investigator
• Create and/or maintain databases
• Conduct literature reviews
• Coordinate data analysis
• Ensure regulatory compliance: develop IRB and other regulatory systems protocols, applications, and renewals
• Prepare data for dissemination via journal or presentation in academic or community settings
• Work closely with and provide guidance for study research assistants and team members

Basic Qualifications:

Experience

• Minimum two (2) years of experience in study, research, or project coordination in health or related field.
• Minimum two (2) years of experience in a position requiring managing multiple priorities and activities.

Education

• Bachelors degree in health sciences, social science, physical science or related fields.

License, Certification, Registration

• N/A

Additional Requirements:

• Excellent organization skills and flexibility to allow for multi-tasking and the smooth transition between various job tasks.
• Demonstrated excellent interpersonal skills and ability to work positively as a team member as well as independently.
• Ability to handle confidential information sensitively and appropriately.
• Ability to compose and synthesize documents.
• Knowledge of research methods, including regulatory and IRB compliance.

Preferred Qualifications:

• At least five (5) years of experience if Bachelors degree or at least two (2) years of experience if Masters degree in study, research, or project coordination in health or related field, working with cross-functional team members and in a position requiring managing multiple priorities and activities.
• Bachelors degree in Public Health, Health Care Administration, Sociology, Psychology, Anthropology, Biology or a related field.
• Masters degree in public health or related field with specific coursework in research methodology, program development, and evaluation.

Notes:

• Durational position through 7/31/26 with possibility of extension.
• Work schedule will be determined in collaboration with the selected candidate, but will include M 8-5 plus an additional 12 hours between T-F 8-5.

Primary Location: California,Pasadena,S. Los Robles Administration
Scheduled Weekly Hours: 20
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri
Working Hours Start: 12:01 AM
Working Hours End: 11:59 PM
Job Schedule: Part-time
Job Type: Standard Worker Location: Flexible
Employee Status: Regular
Employee Group/Union Affiliation: NUE-PO-01|NUE|Non Union Employee
Job Level: Individual Contributor
Department: SCHOOL OF MEDICINE - Research Administration - 9201
Pay Range: $36600 - $47355 / year Kaiser Permanente is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not include the value of our total rewards package. Actual pay determined at offer will be based on years of relevant work experience, education, certifications, skills and geographic location along with a review of current employees in similar roles to ensure that pay equity is achieved and maintained across Kaiser Permanente. Travel: Yes, 5 % of the Time Flexible: Work location is on-site at a KP location, with the flexibility to work from home. Worker location must align with Kaiser Permanente's Authorized States policy. Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
Requisition #: 1396234

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